How to accomplish your tasks intelligently with less effort? I discovered that being diligent and doing more does not mean that I spend many hours in my work, and that true productivity is nothing but the art of dealing intelligently with different tasks. That’s why I’m going to tell you about how to produce more with less effort. But first, let me tell you a story that happened (7) years ago, at that time I was working in marketing and I thought that talent alone was not enough. So I started working more than my peers to the point that I was spending extra time after work to write an effectiveness report and organize tomorrow’s tasks, then it was Work all my life.
How to accomplish your tasks intelligently with less effort?
Later I realized that not completing my tasks on time for work means that my abilities are less than others and that I am stupid and cannot accomplish what my peers do in (8) hours, knowing that I was able to complete my tasks in a much shorter time than them. But at that time I was obsessed with my work and was doing it too perfect, and for this reason, I resented my friend who did not complete his task – related to my work – and wasted my effort, which made me quit. At last, I realized that life requires flexibility in everything and that muscles should work only under the direction of the mind. So let’s learn about effective productivity strategies.
1 – Order and division of tasks
Do you know how to start my day at work? First I prepare a cup of Nescafe or any warm drink. During the preparation of Nescafe, I arrange my desk and prepare my papers so that I do not search for them later and interrupt the sequence of my thoughts. Of course, I spray my favorite perfume as part of the office sterilization stage. Finally, I start distributing time on my daily tasks, believe me, that Minute’s work magic to get things done effectively.
2- Stay away from the five toxins
If you decide to start getting things done, stay away from these five poisons, which are (phone messages, answering calls, checking email, thinking about the next task, switching tasks). But thinking about the next task is one of the worst distractions because it causes us anxiety and psychological pressure that may negatively affect the current task for this reason.
Try to convince yourself that your first and last task on this day is to finish the current task only. As for switching tasks, this is the way we do unfortunately when we are bored. From the current task we move between tasks so as not to get bored. But this method will increase the psychological pressure on us and will make us feel that we have not done or accomplished anything at all. So don’t start a new task before you finish the old one completely.
3- Arrange your thoughts
On the first of November – last month – I decided to finish the 50 articles for the 50th Race. Therefore I set a schedule to write two articles every day for a period of (13) days. But do you know how I achieved this feat – after God’s help – and finished the 50 articles before the deadline I set for myself? because of the order of my thoughts. Previously, I would take about (3) hours to think about strategies and steps while writing the article. But then I started arranging the ideas first, by writing pen heads on the subject of the article with approximately (10) lines or more. Then I started writing the article, and thankfully I spent more than (6) hours each day for (13) days and wrote The last (26) article in the race.
4- Start with the hardest
At the moment I feel as if my working life consisted of (4) doors, one for the Republic, one for Zed, the other two for Enchanted Mountains and Ghost Town, and that’s why I’m used to dealing with the hardest of the first. For the easy and pleasant task of myself will take a special impulse and stimulus from my conscious and unconscious mind. Therefore I will not be lazy in its performance. Finishing the difficult task first will give you motivation and motivation to finish the rest of the tasks.
5- Organize your time objectively
Here I ask you to take into account the time allotted for each task. Do not put in an hour and a half to complete a task that requires at least 3 hours to complete. So pay close attention to this point so that you do not have to postpone tasks due to insufficient time.
6- Feed your mind
In a period of time, I started playing Sudoku and mental games and devoted an hour each day to learning something new. I discovered that my creativity in writing increased in a direct relationship with my practice of mind games and my regularity in learning, and since then I am convinced that nourishing the mind has a strong impact on increasing productivity.
7- Take care of all aspects of your life
One day there will come a time when we stand with ourselves to watch our lives go in any direction. At that time we will feel bored from the side that occupied the lion’s share in our lives. From my personal experience, I discovered that spending time with my friends and family and even spending time in practicing my hobbies, all those times that some see as worthless are actually times of charging and renewing our energy. Balancing the social aspect with the mental and health aspect will help increase our productivity and effectiveness in accomplishing our tasks on a professional and personal level.
8- Meditate and rejuvenate your energy
One of the most important behaviors that help humans improve the efficiency of their lives is the theory of charging and discharging, you may not have heard of it before, because of my creation of that theory. Unloading through light sports such as walking or jogging, or even practicing the hobby of drawing and colors to get rid of the burdens of the day; In my view, this method is one of the most important and best ways to create a new person inside us every day, full of energy and ready to face challenges.
9- Program your brain for a specific time to work
Allocating a specific time for each task will help you accomplish it in a better way. I, for example, am accustomed to working effectively in the early morning hours and before dawn because of the complete silence. So most of my creative work can only be written during those times because my mind is already programmed to be more productive at those times than others.
10- Start with your eyes never leaving the finish line
Do you know what I think before translating any text, writing an article, or writing any new chapter in my novels? I think of the “dot,” the one I put at the end of the last sentence on the page, which forces me to finish whatever I write to the end. So I never remember writing an essay in two phases. Once I start writing anything I don’t leave it until I’m done, so I used to visualize the results before I started doing tasks to encourage me to finish them.
You must remember that hard work is indispensable if you want to succeed in this life. But you must differentiate between hard work with intelligent goals and hard work devoid of effectiveness. The first will lead you to your desired destination, while the other will drain your energies and will not reach you to any destination as if you were running on a jogging machine. No matter how hard you try, you are in the end still at the starting point. So you have to realize that effort and dedication are worthless if you do not support them with intelligence and effective planning.